How to Add Signature to Checks in QuickBooks Online
Adding a signature to your checks in QuickBooks Online can help make your business transactions more professional and secure. It provides an added layer of authenticity and ensures that your checks are not tampered with. In this article, we will guide you through the process of adding a signature to your checks in QuickBooks Online and answer some common questions related to this feature.
Step 1: Create a Signature Image
Before you can add a signature to your checks, you need to create a digital image of your signature. You can do this by using a scanner or by taking a clear picture of your signature with a smartphone or camera. Save the image in a format that QuickBooks Online supports, such as JPEG or PNG.
Step 2: Upload the Signature Image to QuickBooks Online
Once you have a digital image of your signature, you need to upload it to QuickBooks Online. To do this, follow these steps:
1. Log in to your QuickBooks Online account.
2. Go to the Gear icon in the top right corner and select “Custom Form Styles” under Your Company.
3. Choose the form style you want to add the signature to, such as “Standard Check” or “Voucher Check.”
4. Click on the “Content” tab.
5. Scroll down to the “Design” section and click on the “Edit Print Settings” button.
6. Click on the “Upload Signature” button and select the signature image from your computer or device.
7. Adjust the size and placement of the signature image as desired.
8. Click “Done” to save the changes.
Step 3: Preview and Print a Check with Signature
After adding the signature image to QuickBooks Online, you can preview and print a check with the signature. To do this, follow these steps:
1. Create a new check or open an existing one that you want to print with a signature.
2. Click on the “Print Check” button.
3. Review the check details and make any necessary changes.
4. Click on the “Print” button.
5. Select your printer and adjust any print settings if needed.
6. Click “Print” to print the check with the signature.
Common Questions and Answers
1. Can I add multiple signatures to my checks?
No, QuickBooks Online only allows you to add one signature image to your checks.
2. Can I remove the signature from my checks?
Yes, you can remove the signature from your checks by following the steps mentioned above and deleting the uploaded signature image.
3. Can I add a signature to other forms in QuickBooks Online?
Yes, you can add a signature to other forms such as invoices, purchase orders, and estimates by following the same process mentioned above.
4. Can I add a digital signature instead of a scanned image?
No, QuickBooks Online does not support adding digital signatures directly. You need to create a digital image of your signature and upload it to QuickBooks Online.
5. Can I preview the check with a signature before printing?
Yes, you can preview the check with the signature before printing by clicking on the “Preview” button in the Print Checks window.
6. Can I change the size and placement of the signature image?
Yes, you can adjust the size and placement of the signature image by following the steps mentioned in Step 2.
7. Can I add a signature to checks when using QuickBooks Online on a mobile device?
No, the ability to add a signature to checks is only available on the desktop version of QuickBooks Online.
8. Can I add a signature to checks in QuickBooks Desktop?
Yes, QuickBooks Desktop offers the ability to add a signature to checks. The process may vary slightly from QuickBooks Online, but the general steps are similar.
9. Can I add a signature to checks if I use pre-printed checks?
Yes, you can still add a signature to checks even if you use pre-printed checks. The signature image will be printed on the pre-printed check during the printing process.
10. Can I add a signature to checks when using QuickBooks Online with payroll?
Yes, you can add a signature to checks when using QuickBooks Online with payroll. The signature will be printed on the paychecks along with other relevant information.
11. Can I add a signature to checks if I use a third-party check printing service?
Yes, you can add a signature to checks even if you use a third-party check printing service. You need to follow the steps mentioned above to upload the signature image to QuickBooks Online, and the service will include it when printing the checks.
In conclusion, adding a signature to checks in QuickBooks Online is a straightforward process that enhances the professionalism and security of your business transactions. By following the steps outlined in this article, you can easily upload a signature image and print checks with your signature.