How to Edit a Category in QuickBooks Online
QuickBooks Online is a powerful accounting software that allows businesses to manage their finances efficiently. One of the key features of QuickBooks Online is the ability to create and edit categories for income and expenses. Editing a category in QuickBooks Online is a simple process that can be done in just a few steps. In this article, we will guide you through the process of editing a category and answer some common questions related to this topic.
Step 1: Access the Categories List
To edit a category in QuickBooks Online, you need to first access the Categories list. Here’s how you can do it:
1. Log in to your QuickBooks Online account.
2. From the left menu, click on “Accounting”.
3. Select “Chart of Accounts”.
4. Look for the “Categories” tab and click on it.
Step 2: Find the Category to Edit
Once you’re in the Categories list, you need to find the specific category that you want to edit. You can search for the category by scrolling through the list or by using the search bar at the top of the page.
Step 3: Edit the Category
After finding the category you want to edit, follow these steps to make the necessary changes:
1. Click on the category name to open the Edit Category window.
2. In the Edit Category window, you can modify the name, description, and subcategory (if applicable) of the category.
3. Make the desired changes and click on “Save and Close” to save the edited category.
Common Questions and Answers:
Q1. Can I edit multiple categories at once in QuickBooks Online?
A1. No, QuickBooks Online does not currently have a feature that allows you to edit multiple categories simultaneously. You will need to edit each category individually.
Q2. Can I delete a category in QuickBooks Online?
A2. Yes, you can delete a category in QuickBooks Online. To do this, follow the steps outlined above to access the Categories list, find the category you want to delete, and click on the small drop-down arrow next to the “Edit” button. From the drop-down menu, select “Delete” and confirm the deletion.
Q3. Can I merge two categories into one in QuickBooks Online?
A3. No, QuickBooks Online does not have a built-in feature to merge categories. However, you can manually update transactions associated with one category and reassign them to the desired category.
Q4. Can I change the account associated with a category?
A4. Yes, you can change the account associated with a category. In the Edit Category window, you will find an option to select a different account. Simply choose the desired account from the drop-down menu.
Q5. Can I make a category inactive?
A5. Yes, you can make a category inactive in QuickBooks Online. To do this, follow the steps to access the Categories list, find the category you want to make inactive, and click on the small drop-down arrow next to the “Edit” button. From the drop-down menu, select “Make inactive”.
Q6. Can I create a new subcategory within a category?
A6. Yes, you can create a new subcategory within a category. In the Edit Category window, you will find an option to select a subcategory or create a new one. Simply choose the appropriate option and provide the necessary details.
Q7. Will editing a category affect past transactions?
A7. No, editing a category will not affect past transactions. The changes you make to a category will only apply to future transactions.
Q8. Can I change the tax code associated with a category?
A8. Yes, you can change the tax code associated with a category. In the Edit Category window, you will find an option to select a different tax code. Simply choose the desired tax code from the drop-down menu.
Q9. Can I export the Categories list from QuickBooks Online?
A9. Yes, you can export the Categories list from QuickBooks Online. From the Categories list, click on the small drop-down arrow next to the “New category” button. From the drop-down menu, select “Export to Excel” or “Export to CSV”.
Q10. Can I import a Categories list into QuickBooks Online?
A10. Yes, you can import a Categories list into QuickBooks Online. From the Categories list, click on the small drop-down arrow next to the “New category” button. From the drop-down menu, select “Import from Excel” or “Import from CSV”.
Q11. Can I edit a category on the QuickBooks Online mobile app?
A11. Yes, you can edit a category on the QuickBooks Online mobile app. Simply open the app, navigate to the Categories section, find the category you want to edit, and make the necessary changes.
In conclusion, editing a category in QuickBooks Online is a straightforward process that can be done in just a few steps. By following the instructions provided in this article, you can easily make changes to your categories and customize your accounting system to suit your business needs.