How to Print General Ledger in QuickBooks Desktop
QuickBooks Desktop is a popular accounting software that allows businesses to manage their financial transactions efficiently. One important feature of QuickBooks Desktop is the ability to print a General Ledger, which is a report that provides a summary of all the financial transactions in a company’s accounts over a specific period. In this article, we will discuss how to print a General Ledger in QuickBooks Desktop and answer some common questions related to this process.
Printing a General Ledger in QuickBooks Desktop is a straightforward process. Here are the steps to follow:
Step 1: Open QuickBooks Desktop and log in to your company file.
Step 2: From the top menu, select “Reports” and then “Accountant & Taxes.”
Step 3: In the drop-down menu, select “General Ledger.”
Step 4: Choose the desired customization options, such as the date range and accounts to include in the report.
Step 5: Click on the “Refresh” button to generate the General Ledger report based on your selected criteria.
Step 6: Review the report on your screen. If you are satisfied with the report, proceed to the next step.
Step 7: Click on the “Print” button to open the print settings.
Step 8: Adjust the print settings as per your requirements. You can select the printer, paper size, orientation, and other options.
Step 9: Once you have finalized the print settings, click on the “Print” button to print the General Ledger.
Common Questions and Answers:
1. Can I customize the General Ledger report in QuickBooks Desktop?
Yes, you can customize the General Ledger report in QuickBooks Desktop. You can choose the date range, accounts, and other criteria to include in the report.
2. Can I save the General Ledger report as a PDF file?
Yes, you can save the General Ledger report as a PDF file. Instead of clicking on the “Print” button, select the option to save the report as a PDF.
3. Can I export the General Ledger report to Excel?
Yes, you can export the General Ledger report to Excel. After generating the report, click on the “Excel” button to export it.
4. Can I print multiple General Ledger reports at once?
No, QuickBooks Desktop does not have the option to print multiple General Ledger reports at once. You need to generate and print each report separately.
5. How can I include account numbers in the General Ledger report?
To include account numbers in the General Ledger report, go to the report customization options and select the option to show account numbers.
6. Can I print the General Ledger report for a specific account only?
Yes, you can print the General Ledger report for a specific account only. In the report customization options, select the desired account from the account filter.
7. Can I print the General Ledger report for a specific date range?
Yes, you can print the General Ledger report for a specific date range. In the report customization options, choose the desired start and end dates.
8. Can I print the General Ledger report in landscape orientation?
Yes, you can print the General Ledger report in landscape orientation. Adjust the print settings and select the landscape orientation before printing.
9. Can I include sub-accounts in the General Ledger report?
Yes, you can include sub-accounts in the General Ledger report. In the report customization options, select the option to include sub-accounts.
10. Can I print the General Ledger report in color?
Yes, you can print the General Ledger report in color if your printer supports color printing. Adjust the print settings accordingly.
11. Can I email the General Ledger report to someone instead of printing it?
Yes, you can email the General Ledger report to someone instead of printing it. After generating the report, click on the “Email” button to send it via email.
Printing a General Ledger in QuickBooks Desktop is a simple process that allows businesses to have a physical copy of their financial transactions. By following the steps mentioned above, you can easily generate and print a General Ledger report in QuickBooks Desktop. Customization options and features like saving as PDF or exporting to Excel provide further flexibility in using and sharing the report.