How to View Inactive Accounts in QuickBooks Online
QuickBooks Online is a popular accounting software used by businesses to manage their financial transactions. One of the features it offers is the ability to view inactive accounts. Inactive accounts are those that have been closed or are no longer in use. This article will guide you through the steps to view inactive accounts in QuickBooks Online and answer some common questions related to this feature.
To view inactive accounts in QuickBooks Online, follow these steps:
Step 1: Sign in to your QuickBooks Online account using your credentials.
Step 2: From the dashboard, click on the “Accounting” tab on the left-hand side menu.
Step 3: In the Accounting menu, select “Chart of Accounts.”
Step 4: You will now see a list of all your accounts. By default, QuickBooks Online only displays active accounts.
Step 5: To view inactive accounts, click on the drop-down menu beside “Active accounts” and select “Inactive accounts.”
Step 6: QuickBooks Online will now display a list of all your inactive accounts.
Now that you know how to view inactive accounts, let’s address some common questions related to this feature:
1. Why would I want to view inactive accounts?
Viewing inactive accounts can be useful for various reasons. It allows you to review historical data, reactivate accounts if needed, and ensure that all accounts are properly closed.
2. Can I make changes to inactive accounts?
Yes, you can make changes to inactive accounts. However, it is recommended to reactivate the account first and then make the necessary changes.
3. How do I reactivate an inactive account?
To reactivate an inactive account, go back to the Chart of Accounts, locate the inactive account, and click on the “Make active” option. QuickBooks Online will now reactivate the account, and you can make any necessary changes.
4. Can I delete an inactive account?
No, you cannot delete an inactive account directly. To delete an inactive account, you need to first reactivate it and then delete it.
5. Can I view the transaction history of an inactive account?
Yes, you can view the transaction history of an inactive account. Simply click on the account name, and QuickBooks Online will display all the transactions associated with that account.
6. How can I identify inactive accounts in reports?
When generating reports in QuickBooks Online, inactive accounts will be marked with an asterisk (*) beside the account name.
7. Can I view inactive accounts in the mobile app?
Yes, you can view inactive accounts in the QuickBooks Online mobile app. Simply follow the same steps mentioned earlier, and you will be able to view and manage inactive accounts on your mobile device.
8. How can I filter inactive accounts in a report?
When generating a report, you can apply filters to include or exclude inactive accounts. In the report settings, look for the option to filter accounts and select “Active” or “Inactive” based on your requirements.
9. Can I hide inactive accounts in the Chart of Accounts?
Yes, you can hide inactive accounts in the Chart of Accounts. To do this, click on the gear icon in the upper right corner of the Chart of Accounts page and select “Hide inactive accounts.”
10. Can I view inactive accounts by account type?
Yes, you can filter inactive accounts by account type. Simply click on the “Filter” button on the Chart of Accounts page and select the desired account type.
11. Is there a limit to the number of inactive accounts I can have?
No, there is no limit to the number of inactive accounts you can have in QuickBooks Online. However, it is recommended to keep your chart of accounts organized and clean by deactivating unnecessary accounts.
In conclusion, viewing inactive accounts in QuickBooks Online is a simple process that can provide valuable insights into your financial data. By following the steps outlined in this article, you can easily view, reactivate, and manage inactive accounts. Additionally, the answers to the common questions provided here should help address any concerns or confusion you may have regarding this feature.